Exhibitor FAQs - Annual Meeting - ARVO

Exhibitor registration and booth personnel

How many badges do I receive? 
Exhibitors receive eight complimentary badges per 10' x 10' booth space: two full-meeting access and six exhibit hall only badges.

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Do I need both an exhibit-floor only and a full-meeting badge to access the exhibit hall outside of regular show hours?  
No. The full-meeting badge you receive as an exhibitor will also allow you access to the exhibit hall as an exhibitor.

Does the full-meeting badge get me into all events?
The full-meeting badges give you exhibitor access to the exhibit hall, as well as all sessions Sunday, May 3, through Thursday, May 7, except those requiring a separate registration. 

I am also a First Author presenting at ARVO. Can I use my complimentary badge to get to my session?
No. First Authors cannot attend the meeting with a complimentary badge. All First Authors must register and pay to attend the meeting.

How do I  make changes to a registration I already submitted?
Contact to change badge names and types, delete a registration, correct typos, etc., through March 20. 

May I buy more badges?  
Exhibiting company attendees in excess of the allotment of eight badges per 10' x 10' booth space will be required to pay $250 for exhibit-only staff or to pay full registration (scientific meeting) nonmember rate to attend the ARVO Annual Meeting.

Where are my badges?    
Badges will not be mailed. Please bring the Express Pass that will be emailed to you; scan the QR code and print your badge onsite at Exhibitor Badge Printing. 

Where and when is onsite exhibitor badge-printing open?
Colorado Convention Center, 700 14th St. Denver, Colo.,
Friday, May 1: 8am - 5pm
Saturday, May 2 - Wednesday, May 6: 7am - 6pm   

Exhibit Hall hours
8:30am - 5pm each day (Sunday, May 3 - Wednesday, May 6).
*Exhibitors have access to the exhibit hall starting at 7am Sunday - Wednesday.

Mailing lists and other promotion options

Can I rent a list of attendees?
There are no or mailing lists available of Annual Meeting attendees.

Are there still sponsorships and other promotional opportunities available?  
Yes.  Contact  to create a customized impact package that enhances your marketing strategies.

Games of chance and other advertisements and promotions 
Contests, lotteries, raffles or games of chance are prohibited. Please see the General exhibitor conduct section of the Exhibit Prospectus for more details.

Hotels

Reserve your hotel room now to guarantee lowest rate and best selection. Select the "Attendee" guest type to register.  

If you have other questions, please contact , ARVO Exhibitor Service.

Authorized ARVO Annual Meeting contractors

Below is a list of ARVO approved contractors. These companies work on behalf of ARVO and fulfill services for our attendees and exhibitors. If you are contacted by a company not in the list below for services related to ARVO , please use caution and contact with any questions.

Superior Visibility

One of the primary advantages of a two-side open exhibition stall is the enhanced visibility it provides. Positioned at the corner of an aisle, this layout ensures your stall is visible from two directions. This increased exposure means more attendees will see your booth as they navigate the exhibition hall, leading to higher foot traffic.

• Increased Exposure: With two open sides, your brand’s logo, key messages, and promotional materials can be seen from different angles, increasing the likelihood of attracting potential customers.
• Strong First Impressions: The prominent positioning allows you to make a strong first impression on visitors, setting the stage for effective engagement.

Optimized Traffic Flow

A two-side open exhibition stall design facilitates better traffic flow, making it easier for visitors to enter and exit your booth. This seamless flow creates a welcoming atmosphere and encourages more people to explore your offerings.

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• Accessible Entry Points: Multiple entry points allow visitors to enter from different directions, reducing congestion and making the booth more approachable.
• Smooth Navigation: A well-designed layout ensures that visitors can move around comfortably, enhancing their overall experience and encouraging longer stays.

Greater Engagement Opportunities

The open layout of a two-side exhibition stall provides ample space for interactive elements and engagement activities. By creating distinct zones for different activities, you can keep visitors interested and involved.

• Interactive Features: Incorporate touchscreens, VR experiences, and live demonstrations to create an immersive experience that captures visitors’ attention. Learn more about our interactive exhibition solutions.
• Product Displays: Use the additional space to display a wider range of products, allowing visitors to explore your offerings in detail. Discover our exhibition product displays.

Consistent Branding

Consistency in branding is crucial for reinforcing your brand identity. A two-side open exhibition stall allows you to display your brand’s colors, logos, and messaging prominently, creating a cohesive and professional appearance.

• Brand Recognition: Ensure that your brand elements are visible from both open sides to maximize exposure and reinforce brand recognition.
• Professional Image: A well-branded booth enhances your company’s credibility and leaves a lasting impression on visitors. Check out our branding solutions for more ideas.

Versatile Design Options

The versatility of a two-side open exhibition stall design offers flexibility in how you arrange your booth. You can customize the layout to suit your specific needs and marketing objectives.

• Tailored Layouts: Design the booth to include areas for product displays, meeting spaces, and interactive zones, ensuring all aspects of your business are showcased effectively.
• Adaptable Setup: The flexible design allows you to adapt the booth for different exhibitions, ensuring a fresh and engaging presentation each time.

Key Components of an Effective Two-Side Open Exhibition Stall Design

1. Central Focus

Positioning your products or services centrally is a key strategy. This approach ensures that the main attractions of your booth are easily visible from both sides, drawing visitors in from multiple directions.

2. Interactive Zones

Creating dedicated engagement zones is crucial. These areas can be used for product demonstrations, service briefings, and interactions between company representatives and visitors. This setup helps in retaining visitor interest and provides a platform for detailed discussions about your offerings.

3. Open and Welcoming Layout

An open layout ensures uninterrupted mobility for visitors, allowing them to enter and exit freely from either side of the booth. This design not only attracts more visitors but also enhances their overall experience by providing a spacious and welcoming environment.

4. Retaining Visitor Traffic

Emphasizing a congestion-free structure in your booth design helps in retaining visitor traffic. A free-flowing layout prevents bottlenecks and keeps visitors moving through the booth, increasing the likelihood of engagement.

5. Strategic Branding Elements

Showcasing your brand story effectively through strategic branding elements is essential. Use signage and promotional materials to visually and factually convey the essence of your brand. Position these elements strategically at the entrances and exits to ensure maximum visibility.

6. Attractive and Interactive Design

Attractive and interactive designs are key to drawing and retaining attention. Use a combination of bold graphics, engaging content, and interactive elements to create a visually appealing booth that stands out.

Practical Tips for Maximizing Success

1. Equip Your Team

Your exhibition team plays a crucial role in engaging visitors and conveying your brand message. Train your team members to be approachable, knowledgeable, and enthusiastic. Ensure they are well-versed in your products and ready to answer any questions.

2. Promote Your Presence

Promote your participation in the exhibition through various channels, such as social media, marketing, and press releases. Highlight special attractions at your booth to generate interest and drive traffic.

3. Engage Visitors with Activities

Plan engaging activities, such as contests, giveaways, and live demonstrations, to attract and retain visitors. These activities can create a buzz around your booth and encourage more interaction with your brand.

Integrating Technology

Leveraging technology in your exhibition stall can significantly enhance visitor engagement and experience. Here are some effective ways to integrate technology into your two-side open exhibition stall:

• Digital Displays: Use digital screens to showcase product videos, customer testimonials, and interactive presentations.
• Touchscreen Kiosks: Allow visitors to explore your products and services at their own pace using self-service kiosks.
• AR and VR Experiences: Create immersive experiences that enable visitors to interact with your products in innovative ways.

Conclusion

A two-side open exhibition stall design offers numerous advantages that can significantly enhance your business promotion strategy. By providing enhanced visibility, improved traffic flow, increased engagement opportunities, strategic branding, and flexibility in design, this layout can help you attract and engage more visitors effectively. Leveraging technology further enhances the visitor experience, making your booth more dynamic and memorable.

To make the most of your exhibition presence, consider partnering with a professional exhibition stall design company. They can provide expertise and support, ensuring that your stall is designed to maximize visibility, engagement, and impact. Embrace the potential of a two-side open exhibition stall to elevate your brand and achieve your marketing goals. For more details on how we can help, explore our exhibition stall fabrication and trade show booth design services at AVM WORLDWIDE.

For more 4 open side exhibition booth design USAinformation, please contact us. We will provide professional answers.